How to We backup Exchange Online Mailboxes?

Backing up Exchange Online mailboxes (Microsoft 365) into PST files is an essential practice for data security, disaster recovery, and regulatory compliance. Microsoft does not offer a built-in tool to directly export Exchange Online mailboxes to PST, which is why third-party tools like Shoviv Office 365 Export Tool are widely used.
Shoviv simplifies the process by allowing users to connect Office 365 mailboxes, select desired folders, apply filters (date, folder, subject), and export directly into PST format. Users can also schedule automated backups and set up incremental jobs to avoid data duplication.

Can You Back Up Multiple Mailboxes from Exchange Online?
Yes, absolutely. With Shoviv’s solution, you can back up multiple Office 365 mailboxes in a single go. The tool offers a dashboard for centralized management, enabling IT admins to handle bulk mailboxes with ease. Features like multi-threaded processing, mailbox mapping, and automated scheduling make it ideal for organizations of any size.

What Is the Preferred Backup Format?
Among various formats, PST (Personal Storage Table) remains the most preferred backup format for businesses. PST is fully compatible with Microsoft Outlook, portable, easy to store locally or on external drives, and provides a standalone archive that can be restored independently without needing an active Office 365 account.

Why Do Businesses Still Prefer Local PST Backups?
While cloud storage is convenient, many businesses still prefer local PST backups for reasons such as:
• Offline Access to mailbox data
• Cost-effective storage on local servers or drives
• Data sovereignty and compliance with legal requirements
• Independent archive, not reliant on cloud availability
• Quick restoration during outages or account termination
PST backups act as a safety net in scenarios like accidental deletions, subscription lapses, or cyber threats.

Why Shoviv Office 365 Backup and Restore Tool is Ideal
Shoviv Office 365 Backup Tool stands out as a reliable and feature-rich solution for both businesses and individuals. Here's why:
• Supports Full & Incremental Backup – Avoids redundancy by only backing up new or modified data.
• Backup into PST Format – Fully compatible with Microsoft Outlook and ideal for local storage.
• Restore Capability – Restore PST files back to Office 365 mailboxes when needed.
• User-Friendly Interface – Designed for both technical and non-technical users.
• Scheduled & Automated Backup Jobs – Set it and forget it.
• No Mailbox Limitations – Backup multiple mailboxes concurrently.
• Secure Backup – Maintains folder structure, metadata, and email integrity.

Final Thoughts
Exporting Office 365 mailboxes to PST is a strategic move for business continuity and compliance. While Microsoft 365 offers some retention policies, they are not substitutes for a real backup. Tools like Shoviv Office 365 Backup and Restore provide full control, flexible options, and the peace of mind that your data is secure—both in the cloud and on your own terms.

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